Identification, tax status and documents defined by the organisation.
Supplier compliance
The right documents for each job.
Onzane organises supplier requirements, checks their validity in the context of each job and keeps every review, exception and decision.
Continuous control
Define. Receive. Review. Decide. Monitor.
Compliance stops being a folder reviewed once and becomes a traceable process throughout the supplier relationship.
- 01Define
Configure the documents required by speciality, contract or type of work.
- 02Receive
The supplier provides documents and replaces anything that needs a new version.
- 03Review
Check validity, scope, issuing body and correspondence with the supplier.
- 04Decide
Approve, reject or record a limited, reasoned exception.
- 05Monitor
Anticipate expiries and reassess eligibility before new assignments.
Configurable requirements
Not every supplier needs the same documents.
The platform defines document families and applies them according to the company, its activity and the specific work, avoiding excessive or insufficient control.
Evidence and validity associated with the company or its workers.
Policy, cover, insured amount and payment receipt where applicable.
Prevention arrangements, assessments, training and fitness.
Coordination requirements linked to the workplace and the job.
Authorised people, qualifications and required individual documents.
Registrations, licences or accreditations required by the speciality.
Document file
One current version and a complete history.
Each supplier has one file. Documents can be reused across contracts or communities when valid, while previous reviews remain available.
- 01No needless duplicates
A common document can serve several contexts without requesting it again.
- 02Traceable review
The record shows who reviewed it, what they checked and when they decided.
- 03History retained
Replaced versions stay available for audit and follow-up.
Contextual control
Eligible for this job, not merely in the abstract.
Onzane checks the file against the speciality, workplace, assigned staff and job requirements before displaying any limitation.
01Warning
Reports a gap without stopping progress when configured that way.
02Basic control
Checks the general requirements needed to work with the organisation.
03Contextual control
Adds conditions specific to the place, job and assigned people.
Controlled exceptions
Urgency should not erase traceability.
When an authorised person proceeds despite a gap, Onzane records the reason, scope and validity of that exception.
- Reason and responsible person required
- Scope limited to one job, workplace or period
- Automatic expiry of the exception
- Visible warning during assignment and execution
Continuous monitoring
Act before a document blocks the work.
Expiry warnings are prioritised by date, actual supplier use and impact on upcoming contracts or orders.
Human governance
The platform informs. The organisation decides.
Onzane applies configured rules and makes evidence visible, but legal or professional acceptance of a supplier always belongs to the responsible people.
- 01Organisation-defined criteria
Each manager, community or company determines its requirements and levels of control.
- 02Decisions with identity and date
Approvals, rejections, renewals and exceptions are linked to the person making them.
- 03No hidden selection or commission
Compliance supports control of the relationship; it does not replace the final choice of supplier.
Frequently asked questions
Supplier compliance in Onzane.
How document requirements are configured, reviewed and maintained.
01What does supplier compliance mean?
It means checking and recording that a supplier meets requirements defined for a relationship, speciality or job. Onzane organises the process and evidence but does not replace responsible legal or professional judgement.
02Must every supplier provide the same documents?
No. Requirements can vary by activity, contract, community, workplace, risk, job and assigned staff. Contextual control avoids applying one identical list to different situations.
03Can safety and business-coordination documents be managed?
Yes. Prevention, worker and business-coordination documents can be configured, linked to workplaces or jobs and monitored under the organisation’s procedure.
04Can suppliers upload their own documents?
Yes. Suppliers can maintain their file from their panel and answer update requests. Authorised people review and decide on each document.
05What happens when a document is about to expire?
Onzane can send advance warnings, request a new version and display its impact on contracts, staff or planned orders so action can be prioritised.
06Can work continue while a document is pending?
It depends on the configured rules. A requirement can produce a warning, a block or an exceptional decision. Any exception records its owner, reason, scope and expiry.
07Is compliance checked before assigning work?
Yes. Contextual control can reassess the file using the speciality, location, type of work and planned staff before allowing or conditioning the assignment.
08Are document versions and decisions retained?
Yes. Versions, reviews, rejections, approvals and exceptions remain linked to the supplier for auditability.
Safer relationships
Turn documentation into operational control.
We help you define requirements, owners, warnings and exceptions around the way you actually work with suppliers.