QT-0318 · North ResidenceReview maintenance quoteNew version requested · due today
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All your work with communities, organised in one place.
A multi-user operational workspace for managing opportunities, incidents, work orders, teams, maintenance, contracts, documents and invoices with a complete audit trail.
Work centreNeeds your attention
Opportunities42 to answer
Active jobs123 today
Ready to invoice5Already approved
Personal prioritiesUpdated now
WO-0264 · Alameda CommunityAssign team and dateUnscheduled · high priority
PlanCompliance · Central ManagementInsurance about to expireExpires in 12 days
UpdatePersonal alertsEach user chooses which updates they also receive by email.
Opportunities and contracts
From request to formal engagement.
Submit quotes, respond to revisions and see the award without losing previous versions. If selected, the contract and work order continue in the same record.
- 01Request for proposal
Receive the requirement, location and available context to prepare a proposal.
- 02Contract
Scope, terms and recurring maintenance remain linked to the relationship.
- 03Delivery
Coordinate the date, report progress and document work with evidence.
- 04Invoicing
Link the invoice to validated work and previously approved additions.
Quote request · QT-0318Comprehensive common-area maintenance
Revision requestedCommunityNorth Residence
DeadlineToday · 18:00
Versionv3 · €12,480
Proposal history
Coverage adjustment requestedToday · Management
Second version submittedYesterday · Laura Gómez
Request received24 Aug
Planning and dispatch
Date, team and owner before setting off.
Organise a weekly schedule, find unscheduled jobs and assign teams and workers. Onzane flags overlaps and keeps internal planning separate from the date agreed with the community.
Operational planningWeek of 24–30 August
Unscheduled · 6 ordersMon 24Tue 25Wed 26Thu 27Fri 28
- 01
Scheduling queue
Gather orders without dates or resources and prioritise urgent work.
- 02
Teams and workers
Assign leads, crews and specific people to each intervention.
- 03
Visible conflicts
Detect diary overlaps before confirming the plan.
Connected delivery
Everything needed to resolve the work.
Each order brings together scope, location, asset, contact, dates, instructions and commitments. The supplier acts there while management keeps final control.
Connected incidents
The incident informs. The order formalises the intervention.
The provider can acknowledge receipt, request information, add a diagnosis and report progress. When the community decides to act, it creates an order with its own scope, planning, execution and approval.
- Operational conversation
- Decision to intervene
- Traceable order
WO-0264 · High priorityRepair pressure-set leak
In progressCommunityAlameda
LocationPlant room P2
CommitmentToday · 17:00
Work activity
Work startedTechnician: Marcos Vidal
Temporary access usedPlant room · Entrance 2
Date confirmedAccepted by the community
Order assignedScope and documents received
Intervention evidence4 photos · service report · final reading
Add evidence- 01
Accept or reject
Confirm capacity to take on the job or explain the reason for rejection.
- 02
Propose dates
Coordinate the visit and receive confirmation from the community.
- 03
Start delivery
Record the start and view instructions, asset and location.
- 04
Report blocks
Explain waits for parts, access or decisions and resume later.
- 05
Provide evidence
Attach photos, documents, readings and progress updates.
- 06
Request validation
Submit the result for review before final close.
Recurring work
Measurable maintenance, not isolated visits.
Receive recurring orders linked to facilities and assets, complete inspections, record readings and observations and submit evidence for approval.
- 01Plans and recurrence
Every visit starts from a defined plan and scope.
- 02Inspections and readings
Record results, measurements and out-of-range values.
- 03Verifiable history
Keep tasks, evidence, observations and approvals for every visit.
Recurring maintenanceBooster set · Monthly inspection
4 of 5 checksReal capacity
Your company, ready for every assignment.
Maintain an operational profile that helps communities know what you can solve, where you work, when you are available and which documents are current.
Specialities
Declare services, qualifications and types of work your company can handle.
Territory
Define national, regional, local, postcode or radius-based coverage.
Availability
Set hours, emergencies, notice, simultaneous capacity and absences.
Documentation
Provide tax, insurance, risk-prevention, coordination, worker and authorisation documents.
Reusable file
Keep your compliance up to date.
Receive update requests, replace expiring documents and see which review or requirement affects a specific job.
Company, people and permissions
Every person uses their own identity.
Invite users, organise workers and teams, and apply standard or custom roles. Commercial, operational, administrative and accounting staff only access what they need.
Team and accessCompany users
Invite userConnected invoicing
From approved work to payment tracking.
Submit the invoice linked to its order, itemise tax and withholding and follow its review, due date and payment. If a correction is required, every version is retained.
Invoices linked to jobsFinancial tracking
InvoiceCommunityAmountStatus
Part of the platform
Its own experience.
The same community.
Onzane Supplier is not an isolated portal. It shares orders, decisions and results with community managers, without email chains or duplicated information.
Explore the Onzane platformFrequently asked questions
Working from Onzane Supplier.
How suppliers access, deliver orders and maintain their relationship with communities.
01Does supplier-panel access cost anything?
No. A supplier can connect its company free of charge with communities using Onzane and work on the requests, orders and files to which it has been invited.
02What can a supplier do in a work order?
They can accept or reject, propose dates, start work, report blocks, add updates and evidence, and mark it completed for community validation.
03Can the community reject completed work?
Yes. Management retains validation control and can return the work with a reason and the criteria to correct.
04Can I reuse documents across communities?
Yes. The supplier file can reuse current documents, although each organisation may apply additional requirements for a job, site or contract.
05Can the panel handle invoicing?
It can link invoices to validated orders and approved additions. Under maintenance contracts, out-of-scope services or products can be documented and invoiced when applicable.
06Who decides whether my company is compliant?
The final decision always belongs to the responsible community, property manager or organisation. Onzane organises requirements, reviews, alerts and evidence so that decision is traceable.
07Can more than one person work from the same company?
Yes. Each user signs in with their own identity and can have different roles, permissions and preferences. This keeps commercial, operational, administrative and accounting activity separate.
08Does Onzane check worker documents when planning?
The system can check personal compliance requirements associated with each worker before assigning an intervention, according to the requirements set by each management firm.
09How are invoice corrections managed?
Management states the reason and the provider submits a new version. The history retains documents, amounts, dates, statuses and responsible users.
Connected collaboration
Work with communities without losing context.
Connect your company and turn every request, order and item of evidence into part of one shared workflow.