An evolving product

Every improvement,
documented.

Discover the new features, improvements and changes we continue to add to the Onzane platform.

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What is next

What is already here and what comes next.

This changelog covers what we have already released. Our roadmap shows the features and priorities we are currently working on.

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Product history

Latest changes.

New feature Improvement Control panel

Platform update

Improvements in accounting

New feature

Importing and reconciling bank transactions using 'Norma 43' files

We have added the ability to manually import bank transactions for reconciliation with accounting entries, using the AEB 'Norma 43' format.

You can now download transactions in 'Norma 43' format from your bank's website and import them directly into Onzane. You can also set up reconciliation rules that run automatically, while the system will flag any ambiguous reconciliation items for you to review and confirm manually.
New feature

New Financial Report for the Community

We have added a new accounting report that can be generated automatically, serving as a financial status overview for the community over a specified period.

The report features a unique layout—distinct from standard accounting statements—designed for individuals without an accounting background. Its primary purpose is for inclusion in meeting notices for community assemblies, or for any occasion where the community needs to be informed about its financial situation through a clear, concise summary, free from technical accounting jargon.

Furthermore, for meetings created within the Onzane platform, this report can be automatically attached—whether it is a mandatory requirement or simply an item included on the meeting agenda.

Platform update

Version 1.6.6

Improvement

Geolocation Improvement

We have updated the Onzane app to ensure more precise transmission of geographic location data to the system whenever required. The app now requests location data and waits for an updated reading from the device, rather than relying on previously stored data.

As a result, location data will more accurately reflect the user's current position, ensuring that booking rules dependent on geographic location are better aligned with the actual whereabouts of the resident or employee.
New feature

Bookings with Photographic Documentation

It is now possible to designate facilities that require photographic documentation. This means that the person making the booking must take photographs of the facility both at the start and at the end of their reservation, ensuring that the condition of the facility is captured at the beginning and conclusion of the booking period.

This allows the administrator to approve the return of any security deposit (if applicable) or mark the booking as reviewed.

This process is typically used for facilities such as community rooms, social clubs, dining/event spaces, and similar areas, where the use of the space could potentially result in damage to its features. Administrators can provide specific instructions to ensure that residents take the required photographs correctly for each booking.

Furthermore, this process eliminates the need for manual, in-person inspections of these facilities in communities that do not have dedicated staff to manage them.

Platform update

Improved voting

Improvement

Voting with Custom Options

It is now possible to configure voting items with custom selection options, going beyond the standard "Yes," "No," or "Abstention." This allows for questions where residents must choose from several specific options, with the additional possibility of selecting "Abstention," if desired.
The system is designed—in accordance with applicable law—to facilitate follow-up votes and tie-breaking votes when necessary, ultimately allowing for a final vote to grant approval for the matter under consideration.
Improvement

Bulletin Board Notifications

We have added the ability to notify residents when new posts are created on the bulletin board, as well as in the community marketplace.

Additionally, we have included an option within the Notifications section that allows residents to personally enable or disable these notifications.
Improvement

Explanatory data regarding communication reach

We have improved the data displayed for the reach of communications. The system now provides clear information about each data point shown.
Comprehensive details are included regarding the number of recipients, as well as a breakdown by role.

Platform update

Integration of intelligent cerraduras

New feature

IOPark Lock Integration

You can now use IOPark smart locks with Onzane. This integration allows you to operate IOPark locks directly from the Onzane platform—whether via the resident and employee apps or the administration dashboard.

By utilizing a secure, direct integration with the IOPark API, you can, for example, book common areas through Onzane and unlock those facilities using the Onzane app, all while adhering to the specific access settings configured for each facility.

Additionally, by generating keys within the IOPark systems themselves, these locks can be used in complex environments lacking mobile coverage; in such cases, the IOPark app communicates directly with the locks.
New feature

Nuki Lock Integration

We have just integrated Nuki locks into Onzane. You can now use internet-connected Nuki smart locks directly through Onzane to securely send unlock commands.

The current integration supports commands sent via the internet; this requires the Nuki locks to be connected to the Nuki cloud, enabling remote unlocking if desired.

This integration allows these locks to be used in facilities such as community rooms and similar spaces, enabling users to make reservations and unlock doors directly via the Onzane app, ensuring that only residents with a prior reservation can open the doors.

Platform update

Languages ​​and other improvements

New feature

New languages

We have added two new languages ​​to our platform (management panels and apps): Ukrainian and Russian. With these two additions, our platform now supports 14 languages.
This means we offer the four official languages ​​of Spain, as well as ten other languages ​​spoken by foreign residents—particularly those living in coastal areas and major cities.
New feature

Refunding the wallet balance to the original payment method

Just as with security deposits, it is now possible to refund the balance in a property's wallet to the original payment method—such as the bank card used to top it up.

This refund is subject to certain conditions: there must be a top-up transaction that covers the refund amount (refunds cannot be split across multiple top-ups), and the refund must be feasible via the original payment method, depending on its specific terms (timeframes, amounts, etc.).

Refunds can be requested directly from the wallet history; once the process is successfully completed, the property owner is automatically notified of the refund.
Improvement

New booking rule

We have added a new booking rule to limit reservations to a specific number of consecutive days within the same time slot. For instance, you can set a "2-day" rule, preventing the same owner from booking the same slot for two days following their last reservation.

This is another way to manage the booking of high-demand common areas by distributing their use among different owners.

Platform update

Keys and access control

New feature

Self-registration system for physical keys

We have implemented a feature allowing communities that already use physical keys (RFID/NFC)—such as cards, key fobs, wristbands, stickers, or other media—to set up a system where residents can self-register their keys.

The system relies on the temporary installation of an RFID/NFC reader at a designated location within the community. During the established period, residents can visit this location to register their keys using the app and the new option found under **Menu > Settings > My Keys**.

The process involves requesting registration via the app; the system will then guide the user through the steps to register each physical key using the self-registration reader.
New feature

Transfer of digital keys to residents

We have implemented an optional feature—available on a per-community basis—that allows property owners to transfer their digital keys to other residents of their property.

Previously, owners could already—on an optional basis—associate other residents with their property via the app. Now, they can also transfer the digital keys they hold.

This addresses a highly requested need, enabling owners to add tenants and transfer digital keys to them for access to communal areas.

These transfers are always logged and tracked, and owners retain the ability to revoke them. They can also be revoked from the administration panel if necessary.

Platform update

Shared parking facilities

New feature

Management of Rotating Parking Areas

We have introduced a new feature to manage rotating parking areas within residential communities. While previously these could only be managed through highly manual, customized methods, we have now integrated this as a dedicated system function.

Consequently, the administration panel now allows for the creation of facilities using the "Rotating Parking" mode. These facilities come with specific settings—such as fees per property, total capacity, usage rules, and restrictions—enabling the visual setup of parking areas where residents can manage vehicle access and set property-specific limits based on both general and individual rules.

Furthermore, where permitted, residents can now register the license plates of vehicles authorized to use these rotating parking areas directly via the resident app; this allows them to add and update license plate details, ensuring that access permissions for the parking facilities are managed dynamically.

Platform update

Signature folder for the Presidency

New feature

Adding the personal digital certificate to the app

We have added a new feature to the residents' app that allows users to upload their digital certificates—in .p12 or .pfx format—directly to the app.
This enables the digital certificate to be used for actions requiring an Advanced Electronic Signature (AES), such as digitally signing documents (e.g., via the presidency's document signing portal) or casting votes in online polls.
The certificate never leaves the device or the app's secure area—where it is stored in encrypted form—and its use requires biometric authentication on the device.
New feature

Governing Team

We have added a new configuration option to the administration panel that allows you to define the community's governing team, including the term of office and a record of past appointments. This enables the administrator to designate individuals as presidents, vice-presidents, board members, or any other desired role.
Furthermore, this setup allows for the assignment of specific functions to these roles, which can be accessed directly via the residents' app. The first and most obvious feature is the "Presidency Area," which includes specific tools and functions tailored for community presidents.
New feature

Presidential Signature Portal

A feature called the "Signature Portal" (Portafirmas) is now available specifically for community presidents. It allows presidents to digitally sign documents using their own personal digital certificates—just as they did previously, but now directly from the app.

Property managers can place documents requiring the president's signature into the portal; the president then receives a notification that a new document is pending signature.

The signing process is completely secure, as neither the certificate nor the private key ever leaves the device, and the signing takes place within the device's memory. The resulting document bears the president's signature and remains ready for any additional signatures that may be required.

Platform update

Improvements in various areas

New feature

Communication Reach

You can now see the reach of your communications in relation to your target audience. For each communication, there's a new option in the admin panel where you can view its reach, the number of people sent, and the open rate.
New feature

Installation Pricing Exceptions

We've added a new Exceptions tab to the installation settings to allow you to define exceptions. Initially, we've included a pricing exception that allows administrators to set an exceptional price for a given installation for a specific date and time period, enabling them to adjust prices for exceptional situations.
New feature

Security Deposit Refunds to Original Payment Method

We have implemented a new option for refunding security deposits paid by residents to reserve common areas. It is now possible to refund the deposit to the same payment method used by the resident. In other words, it is now possible to return the deposit to the resident's card if a refund is required.

This is a complex system that first determines whether or not a refund to the original payment method is possible, as certain conditions must be met: the payment method must allow refunds, the refund must be applied to a previously made payment, and the refund must be issued in full as a single payment or wallet top-up. If these conditions are met, the administrator can process the refund to the resident's original payment method and return the amount directly to them without having to refund the wallet or use an external refund method.
Improvement

Updated Forums with More Features

We've updated the forum features, both for the general community forum and for any forums within resident groups.

Now, anyone who added content, whether a new post or comment, can edit that information and even delete the post or comment.

We've also increased the number of attachments that can be added to each post or comment to eight. Finally, we've added a search function to the forum, allowing residents to search by topic among posts and/or comments.

Platform update

New management panels

Control panel

New Administrator Panel

We've completely redesigned the administrator panel. You can now access the new panel directly. You have options to switch between the current and new panels.

The new panel allows for much more convenient management, as it's organized into administration groups that display the different areas to be managed, depending on the modules enabled for each community. It features a modern design and is optimized for viewing on mobile devices and small screens.

We've also added a dedicated layer for multi-community accounts (property managers, service companies, etc.) where global functions are properly organized and floating menus are eliminated. This work has focused primarily on usability, eliminating duplicate access points to the same area and providing a single point of access for both overall and individual community management.
Control panel

New Management Panel for Rental Agencies

We've added a new management panel, previously unavailable, specifically designed for rental companies and external vacation rental managers. This panel allows them to centrally manage all short-term stays entrusted to them by homeowners.

From this option, managers can create stays with a specific duration, and the system automatically adds and removes tenants. It also offers a specific permissions model for each stay, allowing tenants access to areas such as common spaces or restricted access zones.

This integrates the operations of these agencies into a single platform, enabling them to easily manage stays without having to manually activate and deactivate permissions. It also simplifies the process for homeowners to delegate management tasks to external agencies.

Platform update

Operational portal for suppliers

New feature

New Administration Panel for Suppliers

Suppliers now have their own new administration panel where they can view assigned orders and collaborate with management throughout the execution of their projects.

From the panel, they can:
- Accept or reject an order, indicating the reason.
- Propose execution dates.
- Check the confirmation or rejection of the schedule.
- Start the work.
- Report delays and resume work later.
- Add tracking updates.
- Attach photos, documents, and supporting evidence.
- Mark the work as completed. Management always retains final control over the scheduling and validation of the work.

Platform update

New operational management layer

New feature

Community Topology and Asset Inventory

Onzane now allows you to represent the actual physical structure of a community through a flexible hierarchy of buildings, entrances, floors, garages, common areas, technical rooms, sports facilities, and other locations.

Properties can be linked to these locations without altering their administrative organization.
The physical asset inventory is built upon this topology: elevators, pumps, swimming pools, doors, access systems, fire protection equipment, meters, electrical and energy installations, sports equipment, and other maintainable items.
Each asset has a record with information such as manufacturer, model, serial number, operational status, criticality, installation date, commissioning date, warranty, acquisition cost, and estimated useful life. It can also be linked to other components, operational facilities, and supplier contracts.
New feature

Automated Preventive Maintenance

Assets can have one or more preventive maintenance plans configured by day, week, month, or year.

Each plan can define:
- Frequency and schedule.
- Execution instructions.
- Priority.
- Assigned supplier and contract.
- Internal responsible party.
- Advance notice required for work.
- Expected completion time.
- Creation as a draft or automatic schedule.

When a due date arrives, Onzane automatically generates a preventive maintenance order linked to the asset. The system prevents duplicates and maintains the schedule and history, even if a plan is subsequently paused or archived.
New feature

Comprehensive Work Order Management

Work orders centralize the entire lifecycle of a project, from creation to validation and final settlement.

They can be created manually or directly from an incident, location, asset, or budget allocation. Each order can be linked to the corresponding supplier, contract, internal manager, assets, incidents, tasks, budgets, and invoices.
Onzane now allows you to manage corrective and preventive work orders, inspections, meter readings, projects, and other tasks using controlled statuses: draft, pending budget, awarded, scheduled, in progress, blocked, completed, validated, or canceled.
Each order maintains a unified history with status changes, notes, communications, evidence, documents, inspections, meter readings, and related activity.

Platform update

Version 1.5.10

Improvement

Incident notifications with customized information

It is now possible to configure the information sent when you email each incident notification to community providers, users, or employees.
Improvement

New languages ​​on the platform

Our platform is now available in 12 languages. We've just added Polish and Finnish as new additions. They are now available in both the admin panel and the new versions of the Onzane and Onzane Staff apps.
New feature

Automatic Translation of Announcements

We want to implement an automatic content translation system so that residents can receive content generated by administrators, suppliers, other residents, and employees in their own language.

To do this, we've started with Announcements. Now, when creating a new announcement, the administrator must indicate the language in which it is written, and can also manually add any of the other languages ​​available on the platform.
For languages ​​not added manually, the system will perform an automatic translation using artificial intelligence and display the content to residents in their translated language.
Both announcement notifications and the view of announcements in a list or in detail are displayed in the language each resident has selected for the app. The application will also offer the option to view the information in the original language.
Currently, documents attached to announcements are not translated, although the administrator can attach them in different languages ​​to be displayed in the app if needed.
New feature

Automatic Penalty for No-Shows

We've added a new feature to properties booked through our platform that have an access control system.

This feature allows you to configure an automatic penalty system for properties that make a reservation and then fail to show up.

The system will verify that someone from the property has requested access to the facility during the reservation period. If not, it can create an automatic access restriction, allowing you to configure both the duration of the restriction and the reason for the restriction, which the resident will see when attempting to make a new reservation in the future.

Platform update

Custom avatar

New feature

Personalized Avatar Photo

Now each resident can choose their own personalized avatar photo. Previously, residents could only select from a variety of pre-existing images, but now they can add their own.
Improvement

Communications with Multiple Attachments

It is now possible to send communications with more than one attachment. Unlimited attachments can be added when creating them, and residents will see them correctly.
New feature

Vehicle Importer

A new vehicle importer has been added to the administration panel. This tool allows you to upload an Excel file with information about vehicles and their license plates, and the system will then associate them with the different parking spaces designated for residents.

Platform update

General improvements

Improvement

Proxy voting

Now, when setting up an online vote, residents can manage proxy voting. This allows them to delegate their vote to another resident. The proxy voter can cast their own vote and can also cast the votes for the person they are designated to vote for.
Improvement

New Languages

Italian and Portuguese have been added to the platform. Now, the administration panel, the Onzane app, and the Onzane Staff app are available in 10 different languages.

We have also improved the language selection process, including the flag icon for better visibility.
Improvement

Off button in reservations

Now, on the details screen of a reservation with an automated lighting system, the On and Off buttons appear. These buttons will be enabled during the reservation period, allowing the person who made the reservation to turn the lights on and off, giving them complete control.
New feature

New workflow in Budgets and Collections

We have implemented the ability to generate the fee remittance file as an XML file that can be directly imported into the community's online banking account to issue the community fee remittance. This new option is located in Budgets > Expenditure Groups > Fees > Remittances.

We have also implemented a new workflow in Collections > Operations > Variable Charges, which allows you to import variable charges to issue payments to residents. Examples of variable charges include community heating consumption, which is billed individually to each household.
New feature

Payment Methods per Property

We have implemented a new feature that allows you to define the payment method for each property in the community. This can be direct debit, bank transfer, or other options. For each payment method, you can add specific account information to enable automated payments.

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