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Direct access
Documentation is part of the same community where residents receive notices and complete tasks.
Communicate and participate · Documentation
Document management for residential communities.
Centralise minutes, rules, insurance policies, budgets and private files in an organised repository, available in the app and controlled from the management panel.
One repository
From scattered files to the document each person needs.
Onzane connects the community’s document organisation with simple, secure access for residents, board members, employees and administrators.
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Organise
Create folders and subfolders that reflect the community’s real structure.
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Add documents
Upload images and PDFs, add a description and keep them available in the right repository.
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Define access
Decide which information is shared and which files should only be seen by a specific person or group.
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View in the app
Every resident can find, open and download the documents intended for them from anywhere.
From the management panel
Organise the community archive without losing control.
Authorised users manage the shared repository and private documents from the panel. The structure can evolve without circulating new copies or maintaining parallel folders.
- Folders and subfolders in a tree structure.
- Visual document upload and removal.
- A title and summary to identify every file.
- Shared, private and group repositories.
- One point of access for keeping information current.
In the Onzane app
Documents are available when they are needed.
Residents open their community documents, browse a familiar structure and find files without relying on old emails or expired links.
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Clear folders
Minutes, rules, insurance and budgets can be grouped according to the community’s criteria.
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Built-in viewer
Images and PDFs open inside the app and can be downloaded when needed.
Information for the right people
Shared stays shared. Private stays private.
Not every document should have the same reach. Onzane provides a repository for the whole community and delivers specific information without exposing it to everyone else.
- Public documents for the whole community
- A private repository for each resident
- Shared spaces for groups such as the board
A structure for every need
Different documents, one source of information.
Documents remain linked to the community, not to an inbox, a phone or a particular person.
Shared repository
Minutes, rules, notices, insurance policies and other information available to all residents.
Private documents
Files intended for a specific property or person, visible only to authorised users.
Shared workspaces
Repositories for the board or other teams that need to work with their own information.
In action
How a resident views community documents.
A short tour of repository access, folder browsing and document viewing in the Onzane app.
Frequently asked questions
Everything you need to know about documentation.
Organisation, file types, permissions, private repositories and access from the app.
01How are documents organised?
You can create a tree structure with as many folders and subfolders as the community needs and place each document in the appropriate location.
02Which file types can be added?
Onzane supports common image formats and PDF documents. These files can be viewed directly in the app without an external viewer.
03Can a document be visible to only one resident?
Yes. In addition to the shared repository, every resident can have private documents that are only visible to authorised people.
04Can the board have its own repository?
Yes. You can create a private group, add its members and enable a document space shared exclusively among them.
05Can documents be viewed from anywhere?
Yes. Residents can use the Onzane app whenever they have an internet connection, open documents and download them when needed.
06Do we need to change administrator to use document management?
No. The community can use Onzane with its current chairperson, board, staff or property administrator and decide who maintains the documents.
The documents belong to the community
Turn the community archive into information people can actually access.
We help you organise the initial structure, import documents and configure the right permissions.