Accounting period
Open and close periods, including closing with immediate opening of the next period.
Onzane accounting suite
Accounting for property management firms.
An accounting suite with dimensions by community, property and resident to centralise the firm’s financial cycle through an assisted implementation.
Professional adoption
Accounting is implemented with real data and processes.
We do not propose an immediate, generic replacement. Scope is validated with the firm so communities and processes can be added in a controlled way.
- 01Define the scope
Choose the communities, periods and processes that should come first.
- 02Prepare the data
Import and review charts of accounts, balances, properties and residents.
- 03Validate operations
Check entries, collections, payments, reconciliation and reports with the team.
- 04Expand usage
Add communities and automations once the initial workflow has been validated.
Accounting core
From period to balance sheet, traceable by community.
Core features keep every community’s information separate and make the origin and dimension of each entry reviewable.
Annual cycle by community
Chart of accounts
Base template, hierarchical structure, create and edit, search, import, export and preview.
Journal
Draft entries, posting, confirmed reversal, quick actions and detailed review.
Accounting dimensions
Assign movements to a community, property and resident to retain property-management context.
General ledger
Account selection, date and status filters, property or resident dimension and running balance.
Financial statements
Trial balance, balance sheet, period comparison and Excel or PDF export.
Planning and execution
Budgets, collections and payments in the same context.
Accounting connects with the financial decisions and obligations arising throughout each community’s period.
Budgets
Plan the period and compare approved figures with actual execution.
- Plans by period.
- Monthly budget lines.
- Budget vs actual comparison.
- Variance monitoring.
Special assessments
Define exceptional needs, distribute amounts and track their progress.
- Create and describe the concept.
- Distribution among properties.
- Schedule and operational tracking.
- Traceability through collection.
Collections and arrears
Manage the cycle from issue to return or recovery.
- Receipts and batch issuing.
- Direct debit files and returns.
- Recovery and debt tracking.
- Operational arrears overview.
Supplier payments
Connect supplier, contract, invoice, payment proposal and due date.
- Accounting suppliers.
- Contracts by community.
- Invoices and due dates.
- Payment proposals and execution.
Financial control and compliance
Reconcile, report and explain.
Accounting work is complete when movements are checked, obligations controlled and information can be shared.
Bank reconciliation
Manual Norma 43 file import, suggested matches, issue management and assisted manual reconciliation.
Outcome: linked bank movements and identified discrepancies.Tax
Tax overview and tracking of common Spanish forms: 347, withholding 111/190 and VAT 303/390, with closing and filing status.
Outcome: obligations and status visible by community.Reports
Treasury, arrears, accounting and tax reports with filters and Excel or PDF export.
Outcome: information ready for the firm, boards and clients.Automation with control
Rules that reduce repetitive work without losing oversight.
Each community can move from manual operation to automatic rules once its processes are validated.
Accounting rules
Define which event can generate an entry and which accounts or dimensions it should use.
Manual or automatic mode
Set the automation level by community and retain history, retries and alerts.
Professional exports
Obtain statements and reports in formats suitable for review, filing and external work.
Current availability
Accounting suite with assisted implementation.
The capabilities described are within the current functional scope, but rollout is carried out through an early-adoption project to validate data, processes and automations with each firm.
Onboarding modelEarly adoption programme
- Joint scope definition.
- Data migration and review.
- Validation with real accounting operations.
- Team training and support.
- Progressive expansion by community and module.
Before implementation
Questions about the accounting suite.
Answers about functional scope, migration and adoption of Onzane accounting.
01Is the accounting suite available to any firm?
It is available through an assisted implementation programme. Before starting, we define the scope, communities, data and processes to validate.
02Can several communities be managed in one environment?
Yes. Each community retains its own period, chart of accounts, journal, budgets and financial statements in a multi-community panel.
03Can dimensions by property and resident be retained?
Yes. Entries and movements can be linked to properties and residents to retain the traceability required in property management.
04Does it include budgets and special assessments?
Yes. It supports budgets by period, monthly lines, comparison with actual spending and special-assessment tracking.
05How does bank reconciliation work?
A Norma 43 file is imported, the system suggests matches and the team reviews issues or completes an assisted manual reconciliation.
06Which collection features are included?
Receipts, batch issuing, direct debit files, returns, recoveries, arrears and an operational overview for tracking.
07What tax coverage is included?
It covers a tax overview and common Spanish forms such as 347, withholding 111/190 and VAT 303/390, including closing and filing status.
08Does Onzane replace current software on day one?
No. Implementation is progressive. Data and processes are validated within a controlled scope before extending communities, modules or automations.
Connected accounting
Validate the suite against your firm’s real operations.
Tell us how you work and we will define an initial implementation scope for your communities.