Voting and electronic minutes

Online voting for homeowners associations

Call votes, identify participants, collect votes, calculate results and keep traceability for each agreement from the community app.

Online voting screen for Onzane communities

Separate from surveys

Community decisions need more control than a form

A vote is not an informal survey. A community needs to know who can vote, which share they represent, whether they vote by proxy, which majority each item requires and what evidence remains for the minutes.

Agenda and voting items

Create voting items linked to a meeting, subject or specific agreement so the process is documented from the start.

Voting roll and rights

Work with properties, residents, representatives, ownership shares and permissions to know who may vote on each item.

Vote and proxy

Allow in-person votes, online votes or proxy voting while keeping a record of who participates and under which representation.

Result and minutes

Generate a traceable result for the minutes, with votes, majorities, participation and process evidence.

Two ways to use it

Fully online voting or digital support during the meeting

The feature does not force one format. It can run the whole process online or improve an in-person meeting with check-in, parallel voting and assisted counting.

Model 1: fully online voting

The community opens a vote so owners can participate remotely from the app, review documents, cast their vote and keep traceability without attending in person.

Remote participation from the app.
Voting roll, shares, arrears and proxies prepared before opening the process.
Votes collected and results calculated inside Onzane.

Model 2: support for in-person meetings

The meeting happens physically, but Onzane helps register attendees, validate representation, collect votes in parallel and calculate results with fewer manual errors.

Resident check-in when arriving at the meeting.
Control of attendees, represented owners and voting rights.
Digital count during the meeting to prepare the minutes with more confidence.

Built for real meetings

From electronic voting to community minutes

Onzane helps digitize ordinary votes, meeting agreements, decisions between meetings and processes where the community needs a clear record of what was approved.

Voting items and answer options.
Control of owners, authorized residents and representatives.
Proxy voting and remote participation.
Results ready to review before being added to the minutes.

App screens

How voting is followed from mobile

Residents can see the list of votes, open the detail of each process, delegate their vote or cast it when voting is open.

Vote list and status

Vote detail

Vote casting

Proxy and representation

How online voting works in Onzane

The feature is designed so administrators do not lose legal or operational control when moving from traditional meetings to a digital channel.

1. Prepare the vote

Define the item, options, dates, participants and whether the result needs a simple, qualified or custom majority.

Agenda item or agreement
Voting roll and ownership shares
Opening and closing rules

2. Collect votes

Residents can participate from the app when enabled. Administrators can review participation, proxies and process status.

Online voting from mobile
Proxy or representation
Participation register

3. Close and document

When the vote closes, the system provides a result basis to review, document the agreement and complete the minutes with more confidence.

Result by option
Participation and majorities
Evidence for the minutes

Traceability and evidence

A digital process needs evidence, not only votes

The practical strength of a vote depends on proving identity, participation, representation, majorities and result. Onzane is designed to organize that evidence and reduce manual errors.

Participant identification

Each vote is linked to the user, property or representation configured in the community.

Majorities and shares

The result can be reviewed considering participation, vote count and criteria linked to ownership shares or agreements.

Searchable history

The administration keeps a record to review the process, resolve questions and prepare the minutes or later documentation.

Frequently asked questions about online voting

Common questions when a community wants to move from informal votes or manual counts to a digital process.

No. A survey collects opinions. A community vote needs to control who may vote, what their vote represents, whether there is a proxy, which majority applies and which result is documented.

Yes. It is built for agreements linked to meetings, decisions between meetings or processes where the community wants traceable votes and evidence for the minutes.

Yes. The goal is to support direct votes and representation so the administration can review who participates personally and who does so by proxy.

The vote generates a result and traceability basis. The administration can use that information to prepare or complete the community minutes with less manual work.