Here you can see our changelog for the Onzane platform. This is where we share the new features and modifications we're adding to the app and the rest of our software, so you can stay informed about the new functions and improvements being implemented.
19 March 2026
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New feature
New Employee Time Tracking Module We have developed a new module that can be added as an extra feature for each employee, allowing them to track their work hours directly through the app. From the app, employees can record their working hours and request corrections to their records if there are errors or problems. This time tracking system complies with current Spanish legislation and is prepared for future legislation once it is approved, addressing issues such as the immutability of records, employee access, report generation, and potential external audits by labor inspectors.
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New feature
Lost and Found Settings Tab You can now use the new tab in the Control Panel Settings to indicate whether your building has a dedicated lost and found service, such as a concierge. In that case, the app behaves differently and allows for a different way to manage lost and found items reported by residents.
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New feature
Resident Personal Information We've improved the feature for adding personal information for community residents. You can now add multiple phone numbers, differentiate between individuals and organizations/businesses, and add representative information.You can also link to this feature directly from the property listings.
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New feature
Residents without email It's now possible to add residents even if they don't have an email address. We've made email optional, but it's still required if the resident wants to access the app.To do this, we've added a new selector to indicate whether or not the resident can access the app, regardless of whether they have an email address.
If they don't provide their email address, they must at least provide their name so we can associate them with the property. This is useful for registering minors as residents who won't have access to the app but can still manage other functions, such as access control.
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Improvement
New Property Importer We've created a new property importer for Excel files.This new importer allows you to add all the data currently available for a property, as well as assign residents listed in the same file. Among its new features, the system allows asynchronous import, which is useful when dealing with very large lists. It also allows you to define which data is in each column of the file and import multiple residents into the same property.
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13 March 2026
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New feature
New Time Tracking Module We've created a new feature for employees that allows them to use the Onzane time tracking system while complying with all current legal requirements for workers in Spain. The new module allows employees to record their working hours, ensuring data integrity. They can also access, request corrections, and download personal reports directly from the Onzane app. Data is accessible through the control panel for authorized users (including labor inspectors).
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Improvement
Customizable Notifications We've improved the push notifications sent to residents' and employees' phones. Now, when these notifications are tapped, they not only open the app, but they also open it in the appropriate section based on the notification type. For example, if the notification is about a status change for an incident, tapping it will open the app directly to the relevant incident. In some cases, push notifications don't require opening the app to a specific location, so tapping them will take you to the app's home screen.
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09 March 2026
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Control panel
Multi-factor authentication for control panel users We have added a feature to enable multi-factor authentication (MFA) for control panel users who wish to use it. This authentication system, in addition to the email and password already used to access the control panel, significantly improves security. Users can activate multi-factor authentication in the My User section under the Authentication tab, as it is initially disabled for all users. Enabling it allows you to use a one-time password (OTP) system through an external application such as Google Authenticator, Microsoft Authenticator, Bitwarden, or similar. These applications generate a one-time code that changes over time, requiring users to enter this code in addition to their email and password to access the control panel.
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Improvement
Hiding Reservation Facilities It is now possible to hide Reservation facilities from the app. By default, these facilities will appear visible when created, but you can hide them by changing the "Visibility in the app" setting. |
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Improvement
Announcements Module Improvements We've improved several aspects of the announcements module. Now, when creating a new announcement in the control panel, you can choose which resident profiles will receive it. In addition to selecting the target audience in various ways, you can also choose which resident profiles will see the announcement from among those who have the announcements module enabled in the app. Furthermore, we've added a filter to the Announcements list screen in the app, allowing you to choose between read and unread announcements, and a button to mark all announcements as read. Finally, we've improved the notification process for new announcements. Now, tapping the push notification automatically opens the app and displays the exact content of the new announcement.
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Improvement
Comprehensive Review and General Improvement of the Parcel Management Module We have carried out a comprehensive review of the parcel management module, which is typically used by building staff and other building personnel to manage incoming packages and notify residents. The following improvements have been made:
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Improvement
Minor improvements We've activated the search bar at the top of the control panel. It now allows you to search among residents and providers and easily find their information.We've improved the incident report generation process, preventing errors when adding very large images.
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02 March 2026
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New feature
New Accounting Module for Payments We have launched a new module within our accounting suite dedicated to managing payments to suppliers. This section automates and improves the entire process related to contracts and their payments. This module also integrates with a new feature for defining suppliers and their contracts with the Community. The administrator can monitor received invoices, payment proposals and their execution, and due dates. All of this is integrated with the community's accounting system, automatically performing accounting entries, obtaining invoice data through artificial intelligence, and offering downloadable reports and status updates. |
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New feature
New Tax Accounting Module We've added a new tax section to our accounting module. This new feature provides assisted tax compliance for firms and communities, with real-time visibility into the status of each form. It focuses on various sections, such as Form 347, withholdings (111/190), VAT (303/390), year-end closings, and filings with real-time status updates. You can monitor and verify filings and receive alerts regarding timely submission. |
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New feature
New Accounting Reports Module We've added a dedicated reports section to our accounting module. This new feature allows you to generate operational reports for decision-making and instantly share ready-made reports with clients. It includes features such as Treasury, Delinquency, Accounting, and Tax reports with filters and Excel/PDF export. |
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Control panel
Always-on Community Selector We've added a selector at the top that's always visible, allowing you to easily and quickly go directly to the desired community. It also includes a search function within the selector itself for situations where you have many communities in your control panel.
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Improvement
Expanded Definition of User Profiles We have modified the user profile system to allow for more granular definition of these profiles. Now, in addition to specifying which modules and sections a profile has access to, you can also specify what types of actions it can perform. Among the most common are creating, editing, and deleting. This way, you can now define profiles that restrict where and what can be done in the control panel. |
24 February 2026
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New feature
New module for collecting payments from owners We've added a brand-new module to Onzane, dedicated to managing payments. With this module, administrators can manage the status of payments to owners for each of their communities, including issuing receipts, generating bank transfers, tracking refunds, and carrying out collection efforts. They can also use the Delinquency section to gain a complete overview of the community's delinquency status, its traceability, and the management of legal processes. The billing module itself also includes additional functions to manage and automate the generation of owner fees.
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New feature
Community Bank Accounts It is now possible to define different bank accounts for each community, so they can be used to synchronize transactions and automate accounting reconciliation, as well as process remittances and monitor the collection of payments. |
16 February 2026
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New feature
New accounting module We've added a new module for community accounting management. This module is designed for the accounting control of all aspects of the community. It's typically used by property managers.With this module, we're launching our new features dedicated to property management, where we aim to include all the functional modules that will allow property managers to fully control and manage all their communities from our platform. Within the new accounting module, you can already create and close accounting periods, manage the chart of accounts (for which we already provide a template commonly used by homeowners' associations), add journal entries, review the general ledger, and generate various balance sheets (including exporting them). We've also begun adding accounting automation by including an Events and Accounting Rules section that will allow you to automate accounting in the future through bank reconciliation and payments and receipts. |
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Improvement
Fees and accounting transactions of the properties The Finances section of the app has been improved. Community fees and utility bills, such as water, heating, and similar services, can now be displayed directly in the app so owners can view this information and download the associated documents.This improvement is linked to the enhancement of our third-party API, which property managers can use to synchronize financial information with Onzane. It is now possible to use the API to synchronize information about community fees and utility bills. This synchronization displays this information in a detailed list for each owner within the app, including the option to download a PDF file associated with the data. |
02 February 2026
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Improvement
Survey module enhanced with multiple features We have carried out a complete update of the surveys module, incorporating several significant improvements to optimise its functionality and usability. The most notable new features include:
These improvements make the surveys module a much more powerful and versatile tool for collecting opinions and data within the Community. |
16 January 2026
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Improvement
More languages supported We've added support for more languages, both in the app and the control panel. German and Dutch can now be set as the languages for viewing the app or the control panel. This is already implemented in the control panel and will be available in the app in the next version. |
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Improvement
Change in control panel navigation We've modified the control panel navigation system. The communities submenu is no longer located on the side; instead, it can be accessed via a yellow button next to the name of the community being managed.This improves the information display by providing more space and allows for the addition of more options to the menu in the future without requiring additional space. Furthermore, the panel is easier to view on smaller devices, as the menu no longer occupies the top of the screen as it did previously. |
08 January 2026
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Improvement
Notification of new documents In the documents module, we've added an improvement that allows you to choose whether or not to notify residents when a new document is created. As in other sections of the control panel, a selector is checked by default, enabling you to send this push notification to residents so they are aware of a new document in the repository. |
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Improvement
Visibility of documents Another improvement added to the documents module is the ability to define their visibility, meaning which resident profiles can view the documents in the app. Now, for each document, you can specify whether owners, cohabitants, or tenants have access.This feature is compatible with the existing community settings, where you can activate different modules for each resident profile. Therefore, you can activate the Documents module for cohabitants, for example, but prevent them from viewing a specific document that is restricted to owners. |
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New feature
Batch document creation We've added a new feature to the documents module that allows you to upload and create multiple documents more quickly through a batch upload process. There's now a "New Documents in Bulk" action that lets you upload several documents at once. In addition to batch uploads, you can also select or drag and drop documents into the upload area. The system automatically adds the files and allows you to define, for each one, the document type, folder or recipient, title, and date. Furthermore, this feature also allows you to define the visibility of Community documents. |
09 December 2025
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New feature
Notification of each new booking at a facility to an email address For each reservation-type facility, you can define an email address to which a notification will be sent whenever a new reservation is made. This way, administrators or facility managers can stay informed of new reservations without having to constantly access the reservation system. |
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New feature
New limit for maximum bookings every few days We have defined a new limit for facilities requiring reservations. This limit allows you to set a maximum number of reservations a resident can make within a given period.For example, you can set a limit of 5 reservations per resident every 15 days. This helps prevent one resident from accumulating too many reservations in a short period, thus allowing other residents to access the facilities as well. |
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Improvement
New filters in the incident listings New filters have been added to the incident listings to facilitate their search and management. For incidents within a Community, there is now a filter by Building Complex, allowing you to view only the incidents associated with a specific building complex within the Community.Additionally, for the incident listing for all Communities (in the property managers' panel), there is now a new filter by Community, eliminating the need to navigate to a specific Community's incident section to view its incidents. |
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Improvement
Configuring the relay type for locks on Shelly devices Onzane (by Shelly) lock management devices now allow you to configure the type of relay used to control opening and closing. While a "Normally Open" (NO) relay is typically used, a "Normally Closed" (NC) relay may be necessary in some cases, depending on the type of lock installed. This new option allows you to adapt the device's operation to the specific needs of each installation. |
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New feature
Facility access control logs We've added a new feature that lets you view access logs directly from each facility.You can now see, in chronological order, all event logs for a facility, across all its access points and devices. Along with the date and time of the event, the log shows the channel used, the access point and device involved, the instruction given, and detailed information about who performed the action, whether it was a key, a reservation, a pass, or an order from the control panel. |
14 November 2025
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New feature
Groups of devices for physical keys We've added a new feature that allows you to define Device Groups for physical keys. This means that devices using an RFID tag-based authentication system, such as a key fob, card, or wristband, can be part of a device group within a community.Grouping these devices greatly simplifies the task of assigning tags to different devices. Instead of assigning the tag to each device individually, a group is created with all these devices, and the tags are directly associated with the group, eliminating the need to assign them one by one and greatly simplifying management in communities with many users and numerous access-controlled doors. |
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New feature
List of reservations for today In the employee app, a new feature has been implemented to display a list of all Community facilities' bookings for the day on the app's home screen. This way, employees who have enabled the "View bookings" feature will see a list of all the day's bookings on the main screen, eliminating the need to navigate to the "View bookings" menu option and visit each facility individually to check for reservations. |
01 November 2025
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New feature
Limit on reservations per different days A new limit has been implemented in the reservation system. This limit allows you to define the number of different days on which a reservation can be made. This prevents a resident from making multiple reservations on more than a set number of days, even if they are able to do so according to other existing limits. The most common scenario is when you want to implement a variable time slot reservation system, allowing a resident to reserve a maximum of certain hours per day. In this case, you can limit the number of reservation days, preventing them from using those hours on different days and allowing other residents to access them as well. |
17 October 2025
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New feature
Pre-reservations of facilities We have implemented a pre-booking system for facilities managed through reservations. This system is designed to prevent abusive use of facilities by certain residents, beyond the reservation limits established in the Community regulations.Thus, you can configure a facility to use this system for a few hours, especially during new opening time slots, and select the algorithm that will be used to allocate the pre-booking among the different requests that exist. There are different algorithms, depending on the use of the facility in the last 30 days, 60 days, or depending on who has the oldest reservation at that facility. Among the pre-reservation requests received, Onzane will use the selected algorithm to order them and will try to award them in order, taking into account that the defined reservation limits and the possible prices that are established for the bands, whether prices per use or per service, are still being used. When the system awards the reservation to the first applicant, both the applicant and the rest of the applicants are notified of the award. Internally, the entire system is developed so that no failures occur in time and the necessary blocks are established during the award process, avoiding unwanted reservations. |
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Improvement
Minor changes and bug fixes In this new version we have fixed many small bugs that existed, thanks to the feedback from our customers, whom we thank for their interest and contributions.We have also improved some functions, such as the implementation of pass programs, downloading budgets provided by residents, new property types and more information in the My Property section. |
07 October 2025
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New feature
Resident pass programs We have created a new feature aimed at controlling and managing passes or cards for community residents. This feature allows you to create pass programs in each community, with customized operating rules that define everything from how passes are assigned or purchased to which properties or resident profiles participate in the program. The passes can then be used by residents to grant access to certain community facilities.In addition, these passes can have different characteristics, such as validity dates and a defined number of uses. In addition to their uniqueness, passes can be lent between different residents, according to the program specifications. In this case, there are established acceptance, denial, revocation, and return processes that can be carried out from the app. This feature is especially useful for communities that offer additional services to their residents, such as access to swimming pools, gyms, clubs, event rooms, or other common areas, and allows for more efficient access control, avoiding the use of traditional physical devices such as cards or cards. |
29 September 2025
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Improvement
Communications sent by email by default We've added a new settings option to the Community. We can now enable the option to receive email notifications for Community owners by default. Until now, the default option was to have this option disabled.This way, if this option is enabled, all new owners assigned to a property in the Community will have the option to receive email notifications enabled. They can always disable it if they wish through the app in the notifications option in their settings. This option is designed for those communities where not all owners use the app, to ensure that everyone receives email notifications sent from the Community. |
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Improvement
Document folders by property set It is now possible to define in the document folders, whether a folder is common to the entire Community or if it is specific to a Property Set. Until now, all folders were common to the entire Community.This way, it is possible to better organize documents, creating specific folders for each Property Set, and thus the residents of those properties will only see the folders that correspond to them according to the Set to which they belong. The folders that already existed in the Community have been maintained as common to the entire Community, and from now on, new specific folders can be created for each Property Set. |
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